Exploring The Best Online Free OCR Software: Are These Really Safe?

Exploring The Best Online Free OCR Software: Are These Really Safe?

If you’re among those who are regularly assigned the tedious job of typing whatever is stored in physical or digital documents instead of devoting time to your real work duties, a good OCR software is nothing short of a lifesaver for you. Finding what you really need and then using it for free is the best possible scenario one can ever imagine.  What if we tell you that the same is possible for OCR software too? In this article, let us explore the best Free OCR software available online today, and find out whether they really provide good value to businesses or not.

OCR or optical character recognition is the technology that allows you to extract editable text from physical or digital documents. The reason why the world needs Optical Character Recognition today more than ever is that we have tons of data stored in different files, but there is no easy way to pull it out for meaningful purposes. With OCR, this entire procedure gets automated. Rewriting text from images is just not the way companies today can handle a large influx of documents, and only a good OCR software can save you from this situation. The software should also be such that the need for human intervention for error correction is eradicated or minimized. Modern-day OCR software ensures both these features effectively, and this is the reason why more and more people are turning towards them.

Best Free Online OCR Software 2022

● SimpleOCR

One of the best free handwriting recognition features is offered by SimpleOCR. However this particular feature is part of only a 14-day free trial and is of course available in their commercial version. Although other features, like machine text recognition, are free for everyone. The only problem here is that the software does not have regular updates, and its last version reads SimpleOCR 3.1. Lastly, as the name suggests, the software has a very simple interface, so you won’t have any troubles extracting data with SimpleOCR at all. However its handling of documents with complex layouts needs significant improvement. This software has many exclusive features like text ignore, text selection, image selection, etc., the reasons why it makes it to our list of the Best Free Online OCR Software.

● Microsoft OneNote OCR

An advanced and updated OCR software that allows data extraction from both printed as well as handwritten documents. You simply need to browse and open a scanned document or an image in the Microsoft OneNote application. Then just right-click on the picture or the scan and select the ‘copy text from image’ option. This way, the text in the document or image will be copied to the clipboard automatically. The quality of the data extraction depends on the quality of the printout or the image in the first place. This is the reason why many users complained of inaccurate results when using Microsoft OneNote for hand-written documents. Giving the application the benefit of doubt in such cases, the overall performance is good enough to keep it on our list of the best free OCR software.

● Capture2Text OCR

What could have been better than having an application for Microsoft that gives you key shortcuts for OCR extraction? The software does not require any special installation, and using default keyboard shortcuts will be sufficient for you to access OCR technology. The converted image of the document will automatically appear as a popup on pressing the key shortcut. Further, the digitized text will also be copied to the clipboard. Since it uses Google’s OCR engine, the application supports 100+ plus languages, and its accuracy is also great.

● Google Docs OCR

If you want to avail the benefits of both cloud computing and OCR, then do try Google Docs’ inbuilt OCR feature. This OCR feature from Google recognizes the text within files of different formats such as JPG, GIF, PDF, DOCX, etc. Further, this OCR offering from Google Drive is also capable of recognizing the language of the text. The only drawback, however, is that the files from which you want to extract data should be less than 2 MB in size.

● FreeOCR

A decent OCR software specifically made for Windows, FreeOCR is empowered by Google’s Optical Recognition. The interface of the software just adds to the fun of using FreeOCR. Like any good OCR software, FreeOCR allows extraction from both PDF files and pictures as well. Other features like multiple batch processing and saving the extracted or scanned files directly into PDF format are the notable offerings of the FreeOCR software.

Are Free OCR Software Safe To Use?

Now, the value of any OCR software does not entirely depend on how accurate the results it provides. Definitely, you would want accurate output so that the process really is less time-consuming. However, you would also want your data to remain secure when all this processing takes place. For any free OCR software, whether the service provider is GDPR (General Data Protection Regulation) and ISO 27001 compliant or not is the most important factor as far as safety is concerned. These compliances are extremely crucial to ascertain that a free OCR service provider is following the data security rules and norms diligently. The bottom line is that any free OCR service provider who is not in line with these regulations is not safe for extracting data from your confidential and classified data.

KlearStack OCR Advantage

Klearstack is one of the most renowned names in the OCR software circuit today. Our stringent compliance with all regulations related to data security makes KlearStack’s OCR software one of the safest ones for handling confidential business data.

Further, by exploring the endless possibilities of combining Artificial Intelligence with Optical Character Recognition, we have designed solutions that add more value to your work. Machine learning and computer vision help in instant error correction in the digitized text. Further, the models used by KlearStack’s developers allow the generation of actionable insights.

Ashutosh Saitwal
Ashutosh Saitwal
www.klearstack.com/

Ashutosh is the founder and director of the award winning KlearStack AI platform. You can catch him speaking at NASSCOM events around the world where he speaks and is an evangelist for RPA, AI, Machine Learning and Intelligent Document Processing.