Concept of Automated Document Recognition

Concept of Automated Document Recognition

(Last Updated On: February 27, 2023)

Automated Document Recognition (ADR) is a sophisticated engine used in document and information management systems to perform automatic document classification and categorization activities. It enables your apps to recognize any type of structured document, including invoices, cheques, forms, orders, delivery notes, and page separators.

Applications for picture comparison may also be created using automated document recognition. Scanning, archiving, indexing, sorting, classification, search, document, and information management are just a few of the applications that may use a variety of document recognition tasks provided by automated document recognition technology. With automated document recognition you can classify an electronic document into one or more categories based on its contents, either automatically or manually.

Processes become faster and need less document preparation as a consequence. A technology called Intelligent document processing enables companies to rapidly turn paper documents into digital data. The document can be scanned using a scanner, which will then transfer it automatically to a different site for processing. The procedure can also be carried out manually by keying in the document’s keywords into computer software, which subsequently forms and arranges the data.

How does Automated Document Recognition work?

Automated document recognition is a technology that automatically analyzes documents and pictures in accordance with predefined criteria. Applications for ADR include document indexing and retrieval, content-based image retrieval (CBIR), customization systems, and content-based multimedia retrieval. 

The working of an image processing system is as follow:

  1. An image is captured by a camera or scanner.
  2. The image is converted into digital form by an image scanner or camera.
  3. The digital image is stored in memory or on a disk.
  4. A computer program analyzes the pixels in the digital image to determine what it contains and how they should be processed further based on user-defined criteria such as color classifications, textual content tags, or spatial relationships between objects within the scene depicted by the picture itself (for example: if two people are standing next to each other).

Advantages of Automated Document Recognition (ADR)

1.  Faster turnaround time

Automated Document Processing is a process that is used to automate the manual entry process. Document processing refers to the collection and organization of information from a variety of sources. This process can be time-consuming, so organizations often use ADR software to automate it. 

ADR software electronically captures documents, such as invoices, purchase orders, or bills of lading. It then scans them into the system, where they are stored in a database for future reference. The software allows users to enter data directly into their database instead of having to type it manually on paper forms or through an electronic form.

2.  User friendly

Automated Document Processing is a technology that allows users to create, process, and manage electronic documents with a user-friendly control interface. This can be done through the use of software that allows users to enter information into the program and then process it into a document. 

The software also gives users the ability to manage their documents by allowing them to add metadata, such as dates and authors, as well as edit documents if necessary. Automated Document Recognition is a software solution that allows you to automate the processing of documents. ADR uses a user-friendly control interface that allows you to configure and customize your document processing workflow, and then it automatically processes those documents.

This solution provides many other benefits to businesses of all sizes, including Improved efficiency.

ADR can help you process more documents in less time, which means you can spend less time doing paperwork and more time on other tasks.

Cost savings – With less manual work involved in the processing of documents, companies are able to save money on labor costs.

3.  Increases productivity

Automated document recognition offers a wide range of advantages to your business. First, it increases productivity by reducing the time spent on manual tasks. Second, it reduces the risk of human error by removing humans from the equation. Third, it improves accuracy because humans are no longer involved in the process.

Types of ADR modules

1. Structured Outbound Documents

This module gives you the option to set up segments so that your documents can recognize them and create templates that will instantly fill in the relevant metadata (invoice number, customer name, amount, etc.). Because the electronic process achieves a very high level of automation and does not require time-consuming and arduous human entry, the productivity gains are significant. By connecting the electronic document with the values gathered by the ADR module, indexing is automatically carried out.

2.  Unstructured Input Documents, High Volumes

ADR offers a module for recognizing unstructured documents that are particularly well suited to supplier invoices. The module may extract data from your supplier invoices, regardless of format. KlearStack leverages this module to guarantee automation of documents that don’ have a standard template.

Thanks to the most recent technology, without the requirement for zones to be established in preparation. The program can even extract data from each line of the invoice. It automatically recognizes the necessary information in the invoice header and footer, such as the number, date, total before tax, VAT, total including tax, etc.

In order to maximize recognition rates, the ADR module can be set up in a number of different ways:

  • Species of field
  • Characters that need to be skipped
  • Before identification, apply a filter (to clean up the image, get rid of any frames or lines, etc.).
  • Masks to verify the recognized data

Application of Intelligent Document Recognition

Automated document recognition, or ADR, is a technology that can be used to automatically read the text in images. This technology has applications in multiple fields and industries.

In the medical industry, intelligent document recognition technology can be used to help doctors diagnose diseases. This type of application is called an optical character recognition (OCR) system. The OCR system can scan patient records, such as X-rays or CT scans, and identify keywords or phrases within them. For example, if a patient has a bone disease that causes abnormal bone calcification on their X-ray, the OCR system might be able to recognize the word “calcification” and highlight it for review by a doctor.

Similarly, businesses can use ADR systems to scan documents like invoices and bills so they can be stored digitally instead of physically. These types of systems are called electronic document management systems (EDMS).

Ashutosh Saitwal
Ashutosh Saitwal

Ashutosh is the founder and director of the award winning KlearStack AI platform. You can catch him speaking at NASSCOM events around the world where he speaks and is an evangelist for RPA, AI, Machine Learning and Intelligent Document Processing.