Google Document AI: Changing How You Manage and Process Your Documents

Google Document AI: Changing How You Manage and Process Your Documents

Google has been the torchbearer for research and development in the field of artificial intelligence. One aspect that Google has transformed quite significantly with its AI discoveries is that of document management. Until now, it was easy for us to create new documents, spreadsheets, etc., but managing them was quite a task leading to many different databases that were disorganized and haphazard. Having multiple hard drives and storage devices just added to the complexity of keeping documents safe and ready to use.

The Google Document AI has somehow streamlined the way we access our documents and managed to process them in a single place with no hassles. In this article, let us learn how the Google Document AI is beneficial for commercial workers and why advancements and updates in the Google Document AI are pivotal for future workforces.

The Google Document AI is a service developed by Google that helps in emulating the human ability to review documents. It is based on machine learning and natural language processing and aids in scraping through documents easily. The document AI Google also allows users to maintain the documents at a central location, making them available for easy access at all times.

The biggest benefit of the Google Document AI is that it automates the processing of documents at a large scale. Even if your business begins to expand and starts noticing a huge influx of data, the Google Document AI can help you extract relevant information out of them within a few seconds. It is very much useful on an individual level with generic document processing. The Google Document AI is also compatible with specific templates, like invoices, payslips, forms, etc.

Types Of Documents Processed by Google Document AI

● Text-based Files

Practically, any text-based document can be processed automatically using the Google Document AI systems. The purpose is to extract text out of any document and use it for any other operation without having to type it manually.

Moreover, Google Document AI also ensures that there isn’t any formatting error in the final output. Eventually, you will obtain text selectively from the document of your choice with the format being preserved. Once data has been extracted using Google’s Document AI service, you can personalize it according to your needs. Most organizations across the world are using extracted information for targeted analytics and the generation of insights.

● Tables and Key-value Pairs

Extracting valuable data from documents is not easy because more often than not, it is not included as simple paragraphs or lines only. The most prominent representation of data in official documents is through tables. The Google Document AI helps in the retrieval of tabular information in a clean and organized manner. The processing of key-value pairs also becomes easy with document understanding AI google.

The biggest advantage of the Google Document AI is that by covering these two types of data, in particular, it opens the doors to process several practical documents like forms and invoices where both tables and key-value pairs dominate.

● Seeking Document Details

With Google Document AI, you also get to know about the features and details of the document itself. Such document overviews can have information regarding anything, such as the orientation of the pages, the languages used in the document, the number of anchor texts, etc. Seeking document overviews like this is particularly useful for the categorization of documents and preparing a database.

The practical use of this feature can be to change the orientation of multiple documents together, to use Optical Character Recognition on similar types of documents, or to just classify files for ease of accessibility.

Benefits of Google Document AI

● Setting Things In Order

The Google Document AI makes use of artificial intelligence tools to label and organize files as per their characteristics. This in itself is a big help in reducing the chaos and organizing documents for easy look-up. Users will find the correct documents with the correct location without having to do much with the organization part. This establishes a more efficient way to access documents.

● Automating Document Processing

Manual processing of documents is labor-intensive and very cumbersome. The fact that it is prone to several human errors makes it highly unreliable and open to criticism. Since Google Document AI uses deep learning at its core, it can process documents automatically. It is the best means of automating repetitive tasks of lifting data selectively from documents and using it for other operations.

Hence, this automation reduces the manual workload on the workforce, allowing them to use their time and knowledge for something productive.

● Focus On Analytics

Google Document AI can be used to scan and process both structured and unstructured documents. It uses natural language processing and computer vision to provide insights about documents, emails, etc. through deep understanding. Once data has been extracted through automatic means with 0% errors, it can further be used for selective analysis and the generation of actionable insights.

KlearStack OCR For Automating Document Processing

The need for Google to develop a system that combines the abilities of artificial intelligence with document scanning came up because of the failure of traditional OCR applications. We identified the apparent gap in this market space and decided to combine the benefits of optical character recognition with artificial intelligence.

By doing so, we have developed a new OCR solution that not only extracts information from documents accurately but also studies the information in-depth, all thanks to machine learning. It is only after this that it supports analysts in deriving meaningful insights from the extracted text at a very quick processing rate. To know more about the comprehensive benefits of KlearStack OCR for business processes, contact us today.

Ashutosh Saitwal
Ashutosh Saitwal
www.klearstack.com/

Ashutosh is the founder and director of the award winning KlearStack AI platform. You can catch him speaking at NASSCOM events around the world where he speaks and is an evangelist for RPA, AI, Machine Learning and Intelligent Document Processing.