10 Amazing Accounts Payable Automation Software

10 Amazing Accounts Payable Automation Software

(Last Updated On: March 3, 2023)

Accounts Payable automation enables organizations to implement end-to-end business payment processes. Through the use of various sets of instructions that are tailor-made for each process, end-to-end business payment processing is achieved. The software has the ability to categorize documents as well as validate and match them with important accounting information that is processed through the accounting system.

KlearStack AI is one such account payable automation software that allows end-to-end processing of documents to take place. Apart from KlearStack, NetSuite, Tiplati, and Quickbooks Online are some other accounts payable automation software that can implement. The accounts payable team can implement these solutions to process and record transactions.

Accounts Payable Automation Software can reduce manual tasks and therefore, decrease the number of errors occurred with it. Manual tasks like data entry, matching paper with purchase orders and invoices and so on can be reduced by up to 80%.

Apart from document and payment processes, accounts payable automation software can also process and record invoices of the vendor for purchases and services that has credit terms, approvals, discounts, discount matching and so on. Account coding for short-term credit periods, cash disbursement reports, general ledger entries, and so on can also be recorded and stored. Overall, an accounts payable automation software creates an accounts payable system that reduces errors, fraud and workload for the accounts payable team.

What is Accounts Payable System?

An account payable system is designed to ensure that the right amount goes to the right vendor on time. It is a system designed to pay vendors and suppliers for the products or services purchased by the organization. Most account payable systems are automated as well.

An accounts payable software that can guarantee a secured and efficient process of payments, can be considered the right accounts payable system for your organization.

Features of Accounts Payable Automation Software

Accounts payable automation software eliminated manual processes entirely. The accounts payable payment processes are fully automated and can process transactions quickly on daily basis. It includes OCR invoice scanning that allows the accurate extraction of data from physical documents. It also consists of cross-border payments, invoice processing software, automated approvals, document management software and so on.

Accounts payable automation software also has tax compliance, fraud prevention, electronic document matching, payments reconciliation, multi-currency global payment systems, expense and cash management, discount optimization, supplier onboarding and so on. Account payable automation reduces manual data entry work as well manual paper checks for payments.

Top 10 Accounts Payable Automation Software in 2023\


1. KlearStack AI

KlearStack AI uses state-of-the-art technology to implement end-to-end document processing. Through the use of OCR, information is extracted accurately and Intelligent Document Processing enables automation in terms of classifying and matching documents. With the help of Straight-Through Processing, KlearStack AI can also enable the validation of documents automatically, hence achieving 100% automation with more than 90% accuracy.

2. QuickBooks Online

The cloud version of QuickBooks accounting software, QuickBooks Online provides one of the best accounts payable automation software for small organizations. The online accounting software can be integrated seamlessly and easily with the third-party add-ons for accounts payable automation through QuickBooks Apps Store. It includes one of the best in-store accounts payable software.

For national and global cross-border payments, an optional feature is available with QuickBooks online called QuickBooks Payments.

By leveraging Intuit Merchant Services, QuickBooks Payments can process payments using different payment methods. Credit and Debit cards, Apple Pay, PayPal, ACH electronic bank transfers and wire transfers are various methods of payment made available through QuickBooks Payment.

Learn how to integrate KlearStack with QuickBooks Online.

3. Sage Intacct

Sage Intacct is a cloud-based ERP accounting solution that is endorsed by the AICPA. Sage Intacct has accounts payable software with automated payables workflows. Third-party account payable automation apps allow Sage Intacct to increase its capabilities and efficiency. Real-time tracking, payment views, approvals and reports are some of the many features of Sage Intacct.

4. SAP

SAP is a cloud-based ERP system used for different types of business processes. A competitor of ERP Oracle, SAP has accounts payable automation software for enterprises that usually have bigger scales of operations. It is therefore best suited for large scale enterprises.

5. Oracle NetSuite

NetSuite is another ERP cloud-based system that has a wide range of modules for a variety of business functions. Owned by Oracle, NetSuite has accounts payable automation software that can seamlessly be integrated with NetSuite to improve its features and efficiency.

6. FreshBooks

FreshBooks is cloud-based accounting software that provides accounts payable and accounts payment systems. It is best suitable for small and medium-sized enterprises.

7. Xero

Xero is a cloud accounting software that has accounts payable and vendor payment systems enabled in it. Xero can be integrated with accounts payable add-on, Bill.com, if in case there are some payment features lacking, especially for global cross-border transactions.

8. Microsoft Dynamics 

Microsoft Dynamics ERP software provides accounts payable automation software solutions for a number of industries. user can enter vendor invoices manually and receive them electronically.

9. Epicor

Epicor is an on-premises and cloud ERP system for large scale industries such as manufacturers, wholesalers, and distributors. It has Internet-of-Things capabilities that can be useful for supply chain and manufacturing industries. The Epicor ERP system has accounts payable software as well.

10. Oracle ERP

A high-end ERP cloud-based software, Oracle ERP covers a wide range of business functions. Oracle can be integrated with EnterpriseOne software through accounts payable automation software through another partner company, JD Edwards.

End-to-end accounts payable automation with KlearStack AI

KlearStack AI uses advanced level of OCR and state-of-the-art technologies to ensure data is accurately extracted from any unstructured documents, be it invoices, bills, purchase or sales order etc.  Eliminate manual AP invoice processing with adaptive document recognition technology to intelligently capture data from invoices, purchase orders, receipts and more. End-to-end Accounts Payable Automation for processing, verification, and approval processes.

Understanding and evaluating choices of all the available accounts payable automation software is crucial for your business to make the right decision. To understand how KlearStack AI stands out from the rest, you can schedule a demo with our experts and they will walk you through its features and benefits of it.