Are you tired of the time-consuming and error-prone task of manually transcribing text from PDFs, images, or paper documents into editable formats?
If so, OCR (Optical Character Recognition) software comes to your rescue.
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What is OCR (Optical Character Recognition) Software?
OCR, or Optical Character Recognition, is technology that converts physical paper documents into electronic text. It recognizes and transforms text from scanned documents and images, into editable in digital formats
Benefits of Choosing the Right OCR Software
OCR software makes it easy for you to find specific text quickly using keywords, enhancing your document search experience.
Benefits of choosing the right OCR software are as follows:
- Efficiency: Eliminates time-consuming manual data entry tasks. Automates text recognition.
- Accuracy: Ensures precise data extraction from scanned documents and images.
- Cost Savings: Reduces labor costs associated with manual data entry.
- Makes Documents Editable: Transforms non-editable document formats into editable, searchable versions.
- 100% Text-Searchable Documents: ensures that all documents become text-searchable.
As business owners—you understand the value of making the right choices. Thus, in the next section, we’ve explored the five best OCR software solutions for you.
Key Criteria for Choosing OCR Software
Key criteria for choosing OCR software include cost-effectiveness, accuracy, compatibility, ease of use, security, and integration.
Here’s what you must ask when choosing OCR software:
- Cost-effectiveness: What is the pricing structure, and how does the ROI justify the cost for our specific requirements?
- Accuracy: How accurate is the OCR software in recognizing text, and can it minimize errors in our documents?
- Security: How does the OCR software ensure the privacy and security of our sensitive data?
- Compatibility: Is the OCR software compatible with our existing document formats and business systems?
- Ease of Use:Is the OCR software user-friendly, and will our team be able to adopt it easily?
Integration: Can the OCR software seamlessly integrate with our current workflows and software applications?
Best OCR Software Solutions
1) KlearStack
KlearStack puts you in control with 99% accuracy, 70% cost savings, and easy setup.
It’s OCR software works to simplify your tasks.
Extract data effortlessly from diverse formats, like receipts, invoices, bank statements—and witness a 200% boost in your productivity.
Free trial: No
Pricing: Pricing varies between standard, premium and enterprise plans.
- Standard: 10,000 to 100,000 Pages/Year.
- Premium: 100,000 Pages/Year.
- Enterprise:1 Mn+
Easy setup, cancel anytime. Choose your plan.
Standout Features:
- Best AI driven OCR with 99% accuracy
- Expect cost savings of upto 70%
- Requires no templates making setup quick and hassle-free.
- Save 1000s of hours of manual effort and cost.
- Extracts data from diverse document formats:
- Invoices
- Bill of landing
- ID cards
- Receipts
- Purchase orders
- Credit notes
- Packing list
- Insurance policies
- Legal documents
- Delivery notes
- Bank statements
- Annual reports
- NACH Mandate
- Merchant onboarding
- Marksheets
2) ABBYY Flexicapture
ABBYY FlexiCapture is your go-to document platform, designed to simplify your work life.
ABBY FlexiCapture intelligently captures, categorizes, and moves vital data from both unstructured and structured documents.
Whether it’s the next step in your workflow, a critical process, or an important decision point, this OCR software lands exactly where it needs to be.
Free trial: Yes
Pricing:
-
- Standard: $99/year
- Corporate: $165/year
Standout Features:
- Faster, straight-through processing
- Smooth transactions, smart decisions, rapid action
- Control, predictability, and compliance
- Intelligent data extraction
- Data validation and control
User Satisfaction: 4.2 out of 5
3) Adobe Acrobat Pro DC
Adobe Acrobat Pro DC is an all-in-one solution for creating, editing, and reviewing PDFs. E-sign documents, collect signatures, and effortlessly collaborate with your team—all within a single, powerful app.
Free trial: Yes
Pricing:
- Standard: $12.99/mo
- Pro: $19.99/mo
Standout Features:
- Industry standard software for working with PDFs.
- User-friendly interface with intuitive features.
- Convert, edit, e-sign, protect
- Easily share PDFs from any device and location.
User Satisfaction: 4.5 out of 5
4) Kofax Omnipage
Kofax is designed for streamlined workflows and optimized processes. It guarantees efficient operations, empowering organizations to reach their full potential.
Free Trial: No
Pricing:
Pricing starts from $3,500 for 100,000 pages per year
Standout Features:
- Process efficiency
- Optimized workflows
User Satisfaction: 4.3 out of 5
5) Readiris
Renowned for its exceptional OCR accuracy and advanced capabilities, Readiris is a top choice for organizations seeking comprehensive document management. It offers robust features with slightly higher costs and complexity, making it ideal for those who prioritize precision and versatility in their document workflows.
Free trial: No
Pricing:
- Essential: $844
- Advances version: Request quote
Standout Features
- High OCR accuracy for precise data extraction.
- Offers advanced features for comprehensive document management.
User Satisfaction: 4.3 out of 5
Comparative Analysis
| Parameter | KlearStack | ABBYY Flexicapture | Adobe Acrobat Pro DC | ReadIris | Kofax |
| Accuracy | 99% | 94% | 97% | 99% | 98% |
| Pricing | Starts from 10,000 to 100,000 Pages/Year. | Starts from $99/year | Starts from $12.99/mo | $844 | Starts from $3,500 for 100,000 pages per year |
| Integration | RPA, Quickbooks, API | Alteryx, Bizagi, Pegasustems, Blue Prism, UiPath, SAP, m-Files, SharePoint, Laserfiche | Salesforce, Zoho CRM, and Microsoft Dynamics 365. | Arabic/Hebrew Scripts, Asian CJK OCR, Desktop OCR, Excel OCR, Farsi/Persian/Iranian, IRIS | Third-party AI solutions and open source ML tools such as Python, Webservices, .NET, SOAP and REST |
How to Implement KlearStack in Your Business?
Step-by-step guide to implement KlearStack in your business.
Step 1: Sign In
Begin by signing in to your KlearStack account to access the powerful document management features.
Step 2: Select the Right Package
Choose the KlearStack package that aligns with your organization’s unique needs and objectives.
Step 3: Installation & Setup
Work with KlearStack’s team to install and configure the software seamlessly.
Step 4: Data Migration
Transition existing documents into KlearStack through scanning or digital import.
Step 5: Integration
Integrate KlearStack smoothly with your existing systems and software.
Step 6: Define Automation Rules
Set up rules for data extraction and document routing within KlearStack.
Step 7: Pilot Testing
Test KlearStack with a subset of documents to ensure it meets your requirements.
Step 8: Monitor & Optimize
Continuously oversee KlearStack’s performance, gather feedback, and optimize as needed.
Conclusion
You have the opportunity to choose the perfect solution for your business needs.
Want to see KlearStack in action? Schedule a live demo today and start improving your document management and workflows with ease.
Your journey to increased productivity starts now, and it’s just a click away.
FAQs on OCR Software
What is the best OCR software in the market?
When considering the best OCR software in the market, explore options like KlearStack, Adobe Acrobat, ABBYY FineReader, and Readiris. KlearStack is best known for providing 99% accuracy and 70% cost savings.
What is the latest in OCR?
The latest in OCR is cognitive OCR, a fusion of modern AI and traditional OCR. It can make tasks smarter and more efficient. Discover how KlearStack harnesses these advancements to benefit you.
Which OCR is better than Tesseract?
While Tesseract is a popular open-source OCR tool, consider alternatives like KlearStack, ABBYY FineReader, which offers superior accuracy and ease of use.
What are the new applications of OCR?
The new OCR applications involve data extraction from invoices, forms, and receipts. KlearStack is at the forefront, providing efficient solutions for these tasks and streamlining document management.
