Best Document Digitization Companies in India in 2023

Best Document Digitization Companies in India in 2023

(Last Updated On: September 21, 2023)

What is data digitization?

Data digitization, often simply referred to as digitization, is the process of converting analog information or physical documents into digital formats. This transformation involves using technology to capture, store, and manage data in a digital form, making it easily accessible, searchable, and manipulable.

What are the benefits of digitizing services?

For businesses and organizations in India and around the world, transitioning from traditional, paper-based document management to digitization offers a myriad of benefits. 

Digitizing services:

  • Improves efficiency by reducing manual effort and processing times. 
  • Results in cost savings through lower operational expenses.
  • Eliminates the need for physical storage. 
  • Ensures privacy and compliance. 
  • Error-free reporting, improved accessibility, and boosted productivity, 
  • Scalability meets evolving needs.

Best Document Digitization Companies in India

1. Klearstack AI

KlearStack is an AI-driven solution that takes your budget limitations seriously—reducing costs by up to 70% without missing on the accuracy.

It is ideal for businesses seeking efficient, budget-friendly, and reliable document digitization solutions.


Achieve a staggering 99% accuracy within just 90 days, by processing any of the following:


  • jpg,png, tiff, bmp
  • PDF documents
  • Handwritten notes
  • Emails
  • Invoices
  • Receipts
  • Complex datasets
  • Legal documents
  • ID cards
  • Purchase Orders

Free trial: No

Pricing: Pricing varies between standard, premium and enterprise plans. 

  • Standard: 10,000 to 100,000 Pages/Year. 
  • Premium: 100,000 Pages/Year. 
  • Enterprise:1 Mn+

Easy setup, cancel anytime. Choose your plan. 


  • Best AI driven OCR with 99% accuracy 
  • Template-less data extraction
  • Save 1000s of hours of manual effort and cost.
  • Is 500x faster
  • Can discover, clean, standardize, classify and extract data from any source without human intervention.

Experience how KlearStack can save you up to 70% in costs and elevate your business to 99% error-free efficiency. Process your 1000+ monthly documents in a LIVE DEMO call today.  

2. Ephesoft

At Ephesoft, the pursuit of productivity takes center stage. This solution empowers businesses to extract actionable insights from documents efficiently, maximizing productivity.

Ephesoft’s AI-enabled and machine-learning patented document processing solutions redefine automation possibilities.


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Free trial: No


  • 99.9% accuracy
  • 50% cost reduction
  • 95% faster processing
  • Fast deployment
  • AI & OCR Powered
  • End-to-end automated process

Pricing: Pricing varies between standard, premium and enterprise plans. 

3. Klippa

Are you tired of the time-consuming task of manually entering data from various documents? Then Klippa is your solution for automated document processing that makes your job significantly easier. 

Klippa specializes in digitizing and automating tasks such as invoice processing, expense management, and data extraction from contracts, passports, and bank statements.


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Free trial: Yes


  • 99% data accuracy
  • Reduced costs
  • Shortens time-to-market
  • No distractions from core operations
  • Enables scalability
  • Easy implementation via APIs & SDKs
  • OCR powered
  • Workflow Optimization
  • Cross Validating data and documents

Pricing: Available on request

4. Rossum

Rossum operates in the cloud, ensuring rapid, accurate, and user-friendly document processing. Say goodbye to the monotony of manual data entry. 

It is designed to effortlessly handle your document-related tasks, releasing your team from the shackles of manual data input and the constraints of rigid templates.


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Free trial: Yes, 14-day free trial available.


  • 75% manual workload reduction
  • 90% automation rate
  • 84.7% time saving per document
  • 96% accuracy rate
  • 365% median customer ROI
  • 3.87B keystrokes saved per year

Pricing: Available on request

How to Choose the Right Document Digitization Partner for Your Business?

Choosing the right document digitization partner for your business is a critical decision that can greatly impact your efficiency, cost savings, and data security. 

To make this choice, consider the following factors:

Pricing Structure: 

  • Evaluate the pricing structure of your partner. 
  • Look for transparency in pricing and ensure it aligns with your budget constraints.

Proven Track Record: 

  • Look for a partner with a proven track record in document digitization. 
  • Check client testimonials and reviews to gauge their reputation.

Tailor-Made Solutions: 

  • Your partner should offer tailored solutions that align with your specific needs and budget.

Reduced Errors, Greater Accuracy: 

  • Ensure they employ advanced AI and OCR technologies to deliver high accuracy in data extraction, reducing errors in your digitized documents.


  • Check if the partner’s solutions seamlessly integrate with your existing systems, such as ERP or CRM software.

Ask for References and Case Studies: 

  • Contact existing clients to gain insights into their experiences and the benefits they’ve realized.

Why Choose KlearStack for Digitizing Document?

We recognize your desire for error-free, high-quality digitized documents that can keep you engaged into hours of decision making. 

And here’s why KlearStack is your ideal solution: It not only offers tailored solutions that fit your specific needs and budget constraints, but also prioritizes the security of your data, offer 99% accuracy, and increase in your productivity upto 200%

Don’t let the challenges of manual document processing hold you back. Choose KlearStack. Book a LIVE DEMO SESSION today!

FAQs on Document Digitization Companies in India

What are the digitization services of documents?

Digitization services encompass the conversion of physical documents into digital formats like PDFs or images. This process enhances accessibility, searchability, and preservation of documents.

How much does it cost to scan documents in India?

The cost of scanning documents in India varies depending on factors like the volume of documents, complexity, and service provider. Costs can range from a few rupees for individual scans to more significant expenses for large-scale projects.

What is document management and digitization?

Document management and digitization involve organizing, storing, and converting paper-based documents into digital formats. This enables efficient document retrieval, sharing, and long-term preservation.

What digitalization mean?

Digitalization refers to the process of transforming analog or physical data, processes, or systems into digital form. It enhances accessibility, efficiency, and the ability to analyze and manipulate data electronically.

What is digitization services?

Digitization services encompass a range of methods for converting physical information into digital formats. These services can include document scanning, OCR (Optical Character Recognition), data entry, and more.

What is data digitization?

Data digitization involves converting analog or paper-based data, such as text, numbers, or images, into digital form. This process facilitates easier storage, analysis, and retrieval of data.

What are the different types of digitization of data?

Types of data digitization include document scanning, which converts paper documents into digital images, and OCR, which extracts text from scanned documents. Data entry is another method of digitizing data manually.

What are the benefits of digitizing services?

Digitizing services offer several benefits, including improved operational efficiency, cost savings due to reduced physical storage, enhanced data security, accurate and error-free reporting, and streamlined data retrieval for informed decision-making.

Ashutosh Saitwal
Ashutosh Saitwal

Ashutosh is the founder and director of the award winning KlearStack AI platform. You can catch him speaking at NASSCOM events around the world where he speaks and is an evangelist for RPA, AI, Machine Learning and Intelligent Document Processing.