As a business owner, you’re well aware of the challenges that come with managing and organizing bundles of documents. The paperwork, the inefficiencies, the errors – they all add up, draining your precious time and resources. But what if there was an error-free and cost-effective solution that could make your processes more efficient?
In this informative guide, we will explore top 8 document scanning software in 2023 that has revolutionized the way we handle paper documents. Discover the key features, benefits, and best practices for each software and choose the one that can best align with your business needs.
Table of Contents
What is Document Scanning Software?
Document scanning software converts physical documents into digital formats, typically in formats like PDF or JPG. It utilizes a scanner to capture paper documents, and transform them into searchable digitized documents, through OCR (Optical Character Recognition), image processing, and batch processing.
Why should you use Document Scanning Software?
Document scanning software saves time, space, and enhances security. It streamlines document management, boosts productivity, and supports compliance, making it essential for efficient, organized, and secure digital document handling.
Features to Look for in Document Scanning Software:
When choosing document scanning software, consider these key features:
- Document Capture: Can the software effectively handle a variety of document types?
- Integrations: Is it compatible with our existing software and systems?
- OCR capabilities: How accurate is the Optical Character Recognition (OCR) functionality?
- Workflow automation: Does it provide robust automation tools for streamlining processes?
- Batch processing: Can it efficiently process large volumes of documents?
- Image processing: Does it offer features to enhance image quality and clarity?
- Level of coding required: Is it user-friendly, requiring minimal coding expertise?
Top 8 Document Scanning Software in 2023: A Comparison
1. KlearStack
Get up to 99% accuracy with KlearStack’s AI driven OCR and IDP solution.
This scanning software can easily capture, convert and analyse data from any of the following:
- jpg,png, tiff, bmp
- PDF documents
- Handwritten notes
- Emails
- Invoices
- Receipts
- Complex datasets
- Legal documents
- ID cards
- Purchase Orders
But that’s not all. KlearStack offers template-less processing, thus automating your profits from start to finish, for you.
Easy Setup. Cancel Anytime.
Free trial: No
Pricing: Pricing varies between standard, premium and enterprise plans.
- Standard: 10,000 to 100,000 Pages/Year.
- Premium: 100,000 Pages/Year.
- Enterprise:1 Mn+
Easy setup, cancel anytime. Choose your plan.
Pros:
- Best AI driven OCR with 99% accuracy
- Template-less data extraction
- Save 1000s of hours of manual effort and cost.
- Is 500x faster
- Can discover, clean, standardize, classify and extract data from any source without human intervention.
Cons:
- High cost may not suit small businesses.
Experience how KlearStack can save you up to 70% in costs and elevate your business to 99% error-free efficiency. Process your 1000+ monthly documents in a LIVE DEMO call today.
2. Nanonets
Nanonets offers a user-friendly document scanning solution with competitive pricing.
It excels in OCR and workflow automation, making it a great choice for businesses seeking efficient data capture and automation.
Its no-code workflows and affordability are standout features, although it may lack some advanced post-processing options.
Free trial: Yes
Pricing: Free plans available. Paid plan begins from $499 per month.
Pros:
- Easy to use
- No-code workflow automation
- Extracts data from PDFs, images, tables, emails, websites, databases, and scans.
- Best OCR software with 95% accuracy
- 24×7 technical and customer support.
Cons
- Can’t be used for e-signing documents
- No document generation options.
3. Laserfiche
Laserfiche is a comprehensive document management platform designed for large organizations.
It offers extensive features, scalability, and various integration options. While it can meet complex needs, it comes with a high initial setup cost and customization complexity.
Free Trial: No
Pricing: Pricing varies between Starter, Professional and Business plans.
- Starter: $50 per month
- Professional: $69 per month
- Business: $79 per month
Pros:
- Easy document management features
- Bulk import emails and files
- Full-text search
- Microsoft 365 integration
Cons
- High initial setup and customization complexity
4. Adobe Acrobat DC
Adobe Acrobat DC is a well-known PDF-centric software suitable for individuals and small businesses.
It’s widely used for creating, editing, and managing PDF documents.
While it provides an intuitive interface, its subscription-based pricing may be expensive for advanced features.
Free trial: Yes
Pricing:
- Standard: $12.99/mo
- Pro: $19.99/mo
Pros
- Industry standard software for working with PDFs.
- User-friendly interface with intuitive features.
- Convert, edit, e-sign, protect
Cons
- Subscription based pricing may be expensive over time.
5. Abbyy FineReader
Abbyy FineReader is renowned for its exceptional OCR accuracy and document conversion capabilities. It’s a suitable choice for those who require accurate text recognition and document digitization. It offers extensive language support but may lack some advanced workflow automation features.
Free trial: Free
Pricing:
- Standard: $99/year
- Corporate: $165/year
Pros:
- Create, edit, and organize PDFs
- Create fillable PDF forms
- Collaborate on and approve PDFs
- Compare documents in different formats
- Protect and sign PDFs
- Digitize paper documents and scans with OCR
- Optimize digitization and conversion routines
- Flexible licensing: per seat, concurrent, remote
Cons
- May lack advanced workflow automation features.
- Pricing can be relatively mid-range.
6. PaperScan
PaperScan is an affordable option for basic document management tasks. It’s cost-effective and offers post-processing features like border removal, punch-hole removal, and rotation.
However, it may have limitations in automation and integration compared to more advanced solutions.
Free trial: Yes
Pricing:
- Home Edition: $79/year
- The Professional Edition: $149/year
Pros
- Cost-effective solution for basic document management.
- Offers post-processing tools like border removal and rotation.
Cons
- Limited automation and integration options.
- May not meet the needs of larger or more complex organizations.
7. Kofax Capture
Kofax Capture is designed for large enterprises with high-volume document capture needs. It excels in processing a large number of documents and offers comprehensive automation features. However, it can be expensive and may be overkill for small businesses.
Free trial: No
Pricing: Custom pricing
Pros
- High-volume document processing capabilities.
- Comprehensive automation features for complex workflows.
Cons
- Custom pricing can be costly for smaller businesses.
- Overkill for organizations with simpler document management needs.
8. Iris PowerScan
Iris PowerScan is a document management and data extraction solution. It’s known for its high OCR accuracy and advanced features.
It’s a suitable choice for organizations looking for comprehensive document management, although it comes with a higher cost and complexity.
Free trial: No
Pricing:
- Essential: $844
- Advances version: Request quote
Pros
- High OCR accuracy for precise data extraction.
- Offers advanced features for comprehensive document management.
Cons
- Custom pricing may not be budget-friendly for all organizations.
- Complexity may not suit smaller businesses with basic needs.
When choosing the right software, consider your specific requirements, budget constraints, and integration needs to make an informed decision.
Why KlearStack is the Best Document Scanning Software?
KlearStack offers a comprehensive document scanning and management solution with advanced features:
- High-Quality OCR: Provides accurate Optical Character Recognition (OCR) with 99% precise text extraction from scanned documents.
- Automation: Excels in workflow automation, streamlining document processes and reducing 90% manual effort.
- Integration: Offers robust integration capabilities, allowing seamless connectivity with other software systems.
- Any document type: Capture, convert and analyse data from any jpg, png, tiff, bmp, or pdf documents.
- Customization: KlearStack can be tailored to meet the specific needs of businesses, making it suitable for various industries and use cases.
Comparison between KlearStack and Other Softwares:
| Feature | KlearStack | Nanonets | Laserfiche | Adobe Acrobat DC | ABBYY FineReader | PaperScan | Kofax Capture | Iris PowerScan |
| OCR Accuracy | ✓ | ✓ | X | X | ✓ | X | ✓ | ✓ |
| Workflow Automation | ✓ | ✓ | ✓ | X | X | X | ✓ | X |
| Integration Capabilities | ✓ | ✓ | ✓ | ✓ | X | X | X | ✓ |
| Customization Options | ✓ | X | ✓ | X | X | X | ✓ | ✓ |
How to Implement KlearStack while Scanning a Document? A Step-by-Step Guide
Here’s a step-by-step guide on how to implement KlearStack when processing your documents.
Step 1: Assess your document scanning needs and objectives.
Step 2: Install and configure KlearStack software and hardware.
Step 3: Scan documents using KlearStack and configured settings.
Step 4: Utilize KlearStack’s OCR capabilities for text and data extraction.
Step 5: Implement workflow automation for streamlined document processes.
Step 6: Integrate KlearStack with other software systems as needed.
Step 7: Store and organize digital documents securely for easy access.
Step 8: Monitor and maintain KlearStack for optimal performance.
Conclusion
KlearStack is the ideal solution for managing your business documents. With its high-quality OCR, advanced workflow automation, and robust integration capabilities, you can streamline your document processes effortlessly.
Moreover, KlearStack offers customizable solutions tailored to your needs.
Experience how KlearStack can save you up to 70% in costs and elevate your business to 99% error-free efficiency. Process your 1000+ monthly documents in a LIVE DEMO call today.
FAQs
What is the best software for scanning documents?
The best software for scanning documents depends on your specific needs. Some popular options include KlearStack, Nanonets, Adobe Acrobat DC, Abbyy FineReader, and more. The choice should consider factors like OCR accuracy, automation capabilities, integration options, and pricing to align with your requirements.
What is document scanning software?
Document scanning software converts paper documents to digital format, typically using scanners or online sources. Features include OCR for text recognition, workflow automation, and image enhancement tools.
How can I scan documents for free?
Use mobile apps, online scanning tools, or trial versions of premium software. Borrowing a scanner or using a friend’s can also be a cost-free option.
How does scanning software work?
Scanning software captures physical documents via scanners or online sources, processes images or text using OCR, and allows digital storage, editing, and management of documents.
